Adecco Group - Executive Administrator

Grow your career with The Adecco Group, the world’s leading provider of recruiting and career services.

The Executive Administrator provides high level confidential executive level support to multiple executives. Performs, secretarial and administrative duties including planning, organizing and scheduling within established guidelines. Works under limited supervision.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provides high level confidential executive level support and coordinates activities for the executives.

• Manage, maintain and appropriately file individual expense reports for executives on a regular frequency.
• Schedule and manage travel itineraries for executives, ensure scheduling conflicts are rectified and all necessary arrangements and required documents as needed for each instance.
• Provides support and coordinates activities for the executive management and their direct reports within their department.
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts executive accordingly.
• Opens and screens mail addressed to the executives, answers routine mail and routes other mail with background material as necessary.
• Coordinates/oversees meeting logistics and scheduling for executive meetings, programs and events, including scheduling locations, securing refreshments, scheduling and confirming participants and ensuring supply availability.
• Greets and sets up workspaces for executive visitors, interfacing with partners to ensure proper access and equipment assigned. 
• Requires comprehensive understanding and knowledge of organization practices and policies.

SECONDARY FUNCTIONS:

• Participates in special projects and performs other duties as assigned.

EDUCATION/EXPERIENCE & OTHER POSITION REQUIREMENTS:

• Associate Degree or equivalent experience.
• A minimum of 3 – 5 years related work experience required.
• Intermediate proficiency in PC software packages, such as email and Microsoft Word/Excel.
• Must have the ability to learn new software with ease.
• Able to communicate effectively and clearly in writing and orally.
• Able to manage multiple tasks and meet deadlines.
• Must have good organizational and interpersonal skills.
• Ability to establish and maintain effective working relationships. 
• C-Suite level experience preferred
• 25% travel required
• Bilingual is a plus

Company Overview:

Adecco Group North America, through an impressive portfolio of staffing industry leading brands including Adecco General Staffing, Entegee, Lee Hecht Harrison Professional Recruitment, Modis, and Pontoon is the world’s leading provider of Human Resources solutions.

We are the workforce experts delivering staffing and career service solutions to organizations and individuals across all industries. Collectively we harness the power of some of the greatest talent in the world. That talent and expertise allows us to do business globally and act locally with deep knowledge in niche areas.

Every day, we have more than 100,000 associates on assignment, 30,000 colleagues working internally to support more than 10,000 clients in the United States and Canada. Ensuring our business units are prepared to deliver outstanding service to our associates and clients, the Adecco Group North America team provides a strong infrastructure through our corporate and shared services teams.

Equal Opportunity Employer Veterans/Disabled

The Company will consider for employment qualified applicants with arrest and conviction records

The Company may require proof of COVID-19 vaccination at time of hire based on client policies or certain regulatory requirements.  As such, TAG may require you to report your COVID-19 vaccination status at time of hire unless prohibited by a state law.   The Company will consider requests for exemption based on medical/disability or religious reasons, or additional reasons if permitted by state law.

Posting date: 03-20-2022