Office Assistant - HCM

Adecco Vietnam is a part of Adecco Group, the world's leading recruitment and payroll & staffing specialist, with more than 5,100 offices in over 60 countries & territories worldwide

Over 13 years of experience in ietnam, we have developed a wide network and expertise to assist companies in building successful businesses.

At Adecco, you’ll play a pivotal role in shaping lives and society while developing your own career. We empower our people to grow in their own way. If you’re ready to make an impact, we’ll provide opportunities and support to help you thrive.

OFFICE EXECUTIVE (ADMIN cum RECEPTIONIST)

This is just your very first year(s) in Adecco Vietnam. Your career path will be discussed during the interview and developed based on your strength and interest in years after.

Your RESPONSIBILITIES

Reception & Front Desk Operations

• Greet and welcome guests in a professional and courteous manner.
• Direct visitors to the appropriate departments or personnel.
• Manage incoming calls and ensure accurate message-taking and redirection.
• Maintain a clean, organized, and well-stocked reception area.

Office Administration

• Handle incoming and outgoing mail, packages, and couriers.
• Monitor office security and control visitor access in line with safety protocols.
• Coordinate with building management for services, maintenance, and facility issues.
• Manage employee parking and office access cards.
• Process monthly payments and manage petty cash and invoicing for office-related expenses.
• Set up and communicate office rules and guidelines; ensure team compliance.
• Maintain hygiene, safety, and comfort of the office environment.
• Manage vendor relationships to ensure high-quality and cost-effective services.

Procurement & Travel & Event Coordination

• Arrange transportation, accommodation, and insurance for business travel.
• Oversee procurement and inventory of office supplies, equipment, food & beverages, and furniture.
• Liaise with travel agencies and vendors to ensure smooth travel logistics.
• Support planning and execution of internal meetings, company events, and team-building activities.

Continuous Improvement & Support

• Review and enhance administrative procedures and policies.
• Proactively alert managers to outstanding issues and suggest improvements.
• Support other team activities and ad-hoc tasks as assigned.

Your PROFILE

• 0.5–1 year of experience in administrative or office support roles.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Detail-oriented, organized, and solution-focused.
• Ability to multitask, prioritize, and manage time effectively.
• Quick problem-solving skills and a proactive mindset.

Your BENEFITS

• Working in one of the world’s leading HR Solutions Provider (recruitment, payroll and staffing…) with professional & dynamic environment

• -Annual performance bonus

• -Learning & Training to develop your competence and broaden your knowledge

• -Collective activities (Team building, Workshops, 20/10, X’mas, Tet party…)

• -Leaves up to 18 days and above depending on the internal level (Annual leave, Personal leave, Birthday leave, X’mas)

• -Mobile phone allowance

• -Premium Health and Personal Accident Insurance for yourself

Location: 14th Floor, E-town Central Building, No. 11 Doan Van Bo Street, Ward Xom Chieu, Ho Chi Minh City

Working time: Monday to Friday, 9:00 – 18:00

How to apply: Click APPLY FOR ROLEor send your English CV to careervn@adecco.com (Title: Apply for Office Assistant_Name)

Posting date: 02-03-2026