About the roleThe Program Coordinator Lead leads the team and provides front-line customer service to internal team members, clients, vendors and users for the various supported Vendor Management Software solutions. Responsible for addressing and communicating ongoing issues through the appropriate escalation process and providing timely feedback and responses to the end users. Responsible for case review, entry and maintenance through the use of VMS technology. The Program Coordinator Lead must work with all parties for problem resolution, and must provide a professional response and exhibit strong customer service orientation when dealing with all partners. Takes responsibility for supervising the team to ensure work is managed in an efficient, effective and timely manner while meeting/exceeding SLA’s. Works under general supervision.
What you’ll be doingLeads by example, responds and answers inbound telephone calls and email correspondence in a timely manner/according to SLA’s within a service delivery center that provides support to Managed Service Provider (MSP) Programs. Uses working knowledge of various supported Vendor Management Software to troubleshoot issues. Uses standardized situational responses and processes to resolve customer issues for consistency but tailors appropriate response based on the situation to ensure the best possible level of service is delivered. Documents and escalates all contacts reported by users following Customer Support standard operating procedure. Resolves escalated customer issues that are not being solved by team or where customer escalates. Maintains and continually increases knowledge of supported software solutions and customer business processes. Maintains thorough and accurate documentation on any end user interactions. Pulls, prepares and checks reports for operational monitoring. Acquires knowledge through issue analysis, testing, and working with higher level support departments and aids in development and sharing of best practices. Makes recommendations to improve efficiencies to drive reduction of repeat calls/emails. Recognizes and gathers relevant information on customer issues/scenarios requiring further solutions. Escalates such issues according to standard escalation process. Monitor/audit and evaluate the case performance of team members and provide them with feedback and coach where necessary in order to achieve/exceed SLA’s. Monitors execution of Program Coordinator responsibilities/assigned tasks, ensuring program is achieving/exceeding predetermined company targets and SLA’s. Provides on-going training to team as individual professional and/or business needs dictate. Assists with training of new team members on standards and practices so that required tasks, both existing and future, can be effectively executed. Supports the Program Manager with new hire screening and on-boarding. Assists Program Manager with staff scheduling changes to meet/anticipate business needs and is able to work flexible working hours to meet demands of the client. Meets with Manager on a regular basis to provide feedback but also to receive instruction or action. Interacts and coordinates with the Program Managers and Program Consultants frequently to communicate questions and receive updates on current requisition activity. Ensure work related information is circulated to entire team to avoid miscommunication, customer disruption, and/or lapse in customer service. Participates in special projects and performs other duties as assigned.
About youBachelor’s degree or equivalent experience. Three (3) or more years’ experience in a service level agreement / direct service environment or equivalent. Three (3) or more years of leadership experience or equivalent. Availability for a flexible in work schedule, covering multiple time zones.
Skilled in communicating effectively verbally and in writing. Ability to establish and maintain effective working relationships. Proven experience leading by example, motivating and developing a team through coaching. Attention to detail, problem-solving ability, resourcefulness, organizational skills and the ability to work in a fast-paced environment under time constraints. Well-developed interpersonal skills to manage and promote a team environment. Proficient with Microsoft Office products, such as Word, Excel, PowerPoint and Outlook.
Why choose us?It’s an exciting time to be part of our team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally. You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident and insightful. Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge and expertise to grow together. Make an impact where it matters most.
A journey to bring out the best in youWe believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organisation with multiple different roles, our application process can vary. On our career site, you will find some of the key steps you can expect to guide you along the way.
Posting date: 20-03-2022
