Executive Assistant – Maternity Cover

The Executive Assistant to the Chief Communication Officer (CCO) provides high-level administrative support, ensuring smooth daily operations and effective time management.

This role requires excellent organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will serve as a key point of contact, handling communications, scheduling, and project coordination.

• Manage the CCO’s calendar, scheduling meetings, and ensuring effective time prioritization.
• Coordination of agenda, meetings, and travel arrangements (including flights, accommodations, and itineraries)
• Organize and logistically support events both in Zurich and abroad
• Organization of annual conferences and international team meetings
• Assistance in preparation of presentation materials for meetings, including follow-up meeting minutes
• Preparing monthly reporting, dashboards on the Communications projects and initiatives impact
• Developing presentations and organizational charts
• Organization and maintenance of documents and files
• Preparation of correspondence, scheduling appointments, managing calendars of the CCO
• Coordinating team and project calls
• Take care of expenses for leadership and control of team expenses
• Payment and preparation of invoices, liaising with current and prospective suppliers and clients
• Own matters of a routine nature to conserve management’s time such as reading, researching, analysing information, and drafting routine correspondence
• Support specific projects on an ad-hoc basis
• Support budget process together with Finance Business Partners and CCO

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 5+ years of experience as an Executive Assistant, preferably in a communications, PR, or corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to multitask.
• High level of discretion and professionalism in handling confidential information.
• Proactive, detail-oriented, and able to work independently

Work Experience

The job requires excellent organizational skills and the ability to deal with a broad range of activities as well as with an international internal and external clientele. The incumbent should be a naturally proactive individual with strong time and priority management abilities, a high level of initiative, and a contributing team player while co-coordinating multiple tasks simultaneously. Must be able to work accurately and very independently, ensure confidentiality and perform well under pressure. Ability to deal with highly sensitive information, maintaining strict confidentiality. High level of self-initiative and being a strong self-motivated, resilient, and contributing team player able to work in an international environment

Previous experience as an assistant is needed, gained within an international corporate environment.

Languages

Excellent command of English and German are required, any other languages are an additional asset.

It’s an exciting time to be part of our team. At the Adecco Group, our purpose – making the future work for everyone – inspires and connects us all. Through our three global business units (GBU) – Adecco, Akkodis and LHH - we deliver expertise in talent and technology, enabling organizations to succeed and people to thrive.

We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 40,000+ colleagues with a collective spirit working in over 60 countries globally. We embody our core values: Courage, Collaboration, Customer at the Heart,  Inclusion, and Passion in everything we do.

Growth and Development

You will have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways, achieving total balance between their jobs and their lives. We offer world-class resources for upskilling and development, satisfying your curiosity while sharing skills, knowledge, and expertise to grow together. Here, you can be yourself, and we aim to build on the attributes that make you, you.

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organization with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

Inclusion

We believe in talent, not labels. We focus on the diverse and unique skills our people bring. Our culture of belonging and purpose ensures everyone can thrive and feel engaged. We are proud to be an Equal Opportunity Employer, committed to equity, equal opportunity, inclusion, and diversity.

Interview Process

Our interview process includes an initial phone screening, followed by a virtual round of interviews with Hiring Manager, HR team and senior leaders. This process helps us understand your fit within our team and allows you to ask questions about the role and our company. If you are a visionary leader with a passion for learning and development, we invite you to join us in making the future work for everyone.

Accommodations

We are committed to providing an inclusive and accessible recruitment process for all candidates. If you require any additional accommodations or support due to a disability or other special circumstances, please let us know by contacting us. We will work with you to ensure your needs are met throughout the hiring process.

Posting date: 15-05-2025