HR Coordinator - Fixed term contract

As part of the Global People Operations team and Human Resources organization, the HR Coordinator, role plays a key role in Pontoon’s team. The role must work collectively to provide the best onboarding experience to our team members. Leveraging technology to provide a stream-lined and efficient process, while not losing the personal and human side of the experience.

The HR Coordinator supports various projects, processes and initiatives throughout the employee life-cycle for Pontooners, most often, within region, however, global alignment in data and processes is key, so collaborating on projects and
initiatives to drive global alignment is also fundamental.

• Owns the onboarding experience & process for new joiners to our organization, from the point of verbal offer. This includes offer letters, onboarding paperwork, applicable background checks, necessary acknowledgments or documentation, based on a complex matrix resulting from our onboarding efforts varying for location and position.
• Actively seeks ways to do things better, with a focus on customer experience, gaining efficiencies, maintaining a high level of consistency and compliance.
• Responsible for the accuracy and timeliness of entries and updates in our global HRIS system.
• Collects and validates documents related to new hires, rehires, promotions, transfers, etc. and ensures all employment requirements are met; coordinates documentation to Colleague Payroll as applicable.
• Initiates, tracks and reports on background checks, including basic adjudication as needed; proactively monitors new hires for when they are cleared to officially start.
• Submits IT tickets for new hires, ensuring the timely and accurate set up per documented request.
• Monitors compliance training status; follows-up with employees who have not met requirements.
• Provides administrative support and assistance during cyclical and ad hoc processes, including, but not limited to, performance reviews, goal setting, bonus plan acknowledgement, exit surveys and leave of absence.
• Compiles data and prepares reports and presentations for consideration by leadership.
• Creates and runs metric reports to assist team and business unit stakeholders in evaluating effectiveness of HR programs and services.
• Accountable for the timely upkeep of electronic and paper filing systems.
• Escalates issues to other team members as appropriate.
• Proactively works to solve problems, bring enhancements to the team and processes and provide outstanding customer service to internal and external ‘customers’.
• Participates in special projects and performs other duties as assigned. 

• At least 1 year of administrative experience - HR background is a plus.
• Skilled in communicating effectively verbally and in writing.
• Ability to establish and maintain effective working relationships, including teamwork.
• Ability to perform accurately in a detail-oriented environment while continually demonstrating a commitment to quality and customer service.
• Ability to prioritize, organize and perform multiple work assignment simultaneously while meeting assigned deadlines.
• Basic proficiency with Microsoft Office products, including Word, Excel, PowerPoint and Outlook.

It’s an exciting time to be part of our team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge and expertise to grow together.

Make an impact where it matters most.

Posting date: 03-07-2025