Personal Assistant to Country Head of Finance & HR (ANZ)

Enhance the efficiency and effectiveness of the Country Head of Finance and the Country Head of Human Resources by providing strategic administrative support, optimizing time management, prioritizing tasks, and facilitating clear and efficient communication between the Executives and internal/external stakeholders.

About Us 
We are the world’s leading recruitment agency with more than 32,000 passionate full-time employees in thousands of branches across 60 countries. We are committed to connecting organization's with the talent needed to succeed.
In Australia, our network of offices across the country allows us to support you no matter where you are. Our local teams understand the Australian market and are busy connecting people with jobs and jobs with people every day.
Every year in Australia alone, we help thousands of people get into exciting new careers. At any given time, we have over 2,500 temporary employees working for us and each year we place more than 1000 people into full time permanent roles.

Key Responsibilities
•    Provide dedicated support to two senior executives, ensuring smooth day-to-day operations, including efficient diary management, meeting coordination, and handling other engagements.
•    Provide comprehensive administrative support, including booking travel, minute-taking, tracking action items, and data entry.
•    Serve as a point of contact between executives and internal/external stakeholders, ensuring timely and professional communication.
•    Develop and refine presentations, ensuring a high standard of quality and professionalism.
•    Plan and coordinate meetings/events, including arranging catering, offsite meetings, ground transportation and other logistics.
•    Process and reconcile monthly Bank of America (BoA) and cash expense reports as required via Concur.
•    Coordinate and distribute internal colleague communications on behalf of the Country Head of Finance and Country Head of Human Resources.
•    Troubleshoot basic technical issues and assist in setting up virtual meetings, video conferencing, and other technology-related tasks.
•    Handle sensitive information with discretion and always maintain confidentiality.
•    Anticipate needs, identify potential challenges, and provide proactive solutions to ensure smooth operations.
•    Aid with ad-hoc requests and other tasks as needed to support the executives.
•    Dynamic and fast-paced, requiring adaptability and multitasking.
•    Hybrid role with a mix of office-based and remote work, along with occasional offsite event coordination.
•    Fluctuating workload, requiring the ability to manage competing priorities and meet tight deadlines.

Key Relationships:
•    CFO and direct reports
•    VP HR and direct reports
•    Internal stakeholders across various departments
•    Business support colleagues (e.g., EAs, PAs, and Office Managers)

Qualifications
•    Bachelor’s Degree or equivalent.
•    1-2 years of Administration and Customer Service experience 
•    Ability to analyze and interpret financial and operational statements, prioritize conflicting tasks in an efficient and effective manner, build rapport with stakeholders, 

On Offer
We empower our people to carve their own career paths their way. After all, it's only natural that a people-focused organization should be focused on its own people too. We will offer all the training, tools, motivation, and inspiration you need to achieve exactly what you want from your career. If you can make an impact, we'll provide the career development opportunities you need to achieve your potential and thrive. 
The Adecco Group is an equal opportunity employer. As part of our commitment to creating a diverse and inclusive workplace, Aboriginal and Torres Strait Islander people are encouraged to apply.
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Posting date: 19-01-2025