Events & Office Admin Manager

Managingand running LHH’s busy internal event schedule. Maintaining a safe, positive, and welcoming office environment for our staff, clients, suppliers and candidates, from the environment to the events, to the facilities and general day to day welcome. Looking after, but not limited to - health and safety & regulatory compliance, brand and suppliers for the UK & I property portfolio. Responsible for providing admin support and assistance to the Director of Operations.  Working in a very reactive environment you need to be highly flexible, organised, proactive with a positive “can do” and creative attitude. You must be equipped to deal with the unknown and quickly problem solve, whilst constantly thinking how we can go the extra mile for our candidates and colleagues.

Reporting Relationships:

• Director of Operations, UK & I

Contract:

• Full time: hybrid
• London - 3 days a week in office,

Direct Reports:

• None

Travel:

• Minimal

In this role you can expect to

Key Accountabilities

• Full management of internal LHH events, including creative concepts and overall project management, attendees, venue hire, planning, setup, catering, suppliers, and onsite co-ordination
• Day to day facilities management of the UK & I property portfolio, to ensure the smooth running of an office.  Ensure that the candidate and staff experience in office is exceptional with all facilities working as expected and compliantly
• Ensure office compliance with LHH and Adecco Group policies, health & safety and managing property and day to day office budgets in line with targets set
• Manage supplier relationships. including the event suppliers, building managers / landlords, maintenance, catering, production, cleaning, printers, engineers etc
• Management of office room booking software
• Admin support to the Director of Operations for general duties & diary management
• Oversee stock control, replenishment, ordering and distribution of delivery materials, kitchen provisions and office supplies within the 2 Harewood Place office for candidates and staff
• Feedback to the wider business to provide improvement ideas and suggestions to relevant colleagues on office and event matters.
• Respond immediately and appropriately to any complaints and/or breaches in health& safety, candidate experience and escalate notable issues as a matter of priority to the Director of Operations, and / or Adecco Compliance
• Ad hoc support to the Marketing Director with various external client events, such as venue sourcing, catering, AV suppliers, minimal on-the-day support, etc

All About You

• Experience of event management essential
• Experience with office / property management and health & safety required
• Demonstrable track record of excellent organisation skills with the ability to multitask, prioritise and think under pressure, and a strong track record of meeting deadlines
• An instigator of change – someone that doesn’t stand still and constantly strives for the best, someone who makes it happen!
• True professionalism – creating a consistent excellent first impression
• Positive “Yes! Can do” attitude
• Reliable
• Effective communication skills and an excellent telephone manner with all levels of candidates
• Be able to keep calm when faced with an ever-changing workload and operating in a highly pressured environment
• A creative thinker – someone that is going to bridge the gap between staff and candidate liaison

What we offer

• Growth opportunities within a human resources global leader
• We prioritise learning to stay agile in an increasingly competitive business environment
• We foster an open-minded environment where people spark new ideas and explore alternatives

Our benefits include:

• Flexible working model
• Private medical insurance (PMI)
• Group personal pension plan
• Career support for family and friends
• 25 working days paid holiday with the opportunity to buy extra days off each year.
• So much more!

Hours: 37.5 per week

Must have the right to work in the UK

About LHH

The world of work is ever-changing and unpredictable. Organisations are constantly fighting a battle to find and maintain their competitive advantage: their talent. To succeed, they can’t just rely on what works today, working tomorrow. They need to be ready for next.

LHH exists to help individuals, teams, and organisations find and prepare for what’s next. With integrated, end-to-end solutions that include Advisory, Professional Recruitment, Career Transition, and Learning & Talent Development, we are uniquely positioned to work together to make a positive impact on the future of every person we work with at every key career moment.

LHH is at the forefront of change to build a bigger, bolder workforce. Every day is a new day to prepare for, and we’re here to make sure the future works for everyone.

A division of the Adecco Group – the world’s leading HR solutions provider – LHH’s 8,000 colleagues and coaches work with 15,000 organizations in over 60 countries around the world. We successfully help close to 500,000 candidates to enhance their careers every year. Our local expertise, global infrastructure, and industry-leading technology allow us to manage the complexity of critical workforce initiatives and the challenges of transformation. It’s why most of the Fortune Global 500 companies choose to work with us.

This is LHH.

Ready for Next.

www.lhh.com

LHH is an Equal Opportunity Employer.

For additional information on our Diversity and Inclusion policy, please consult the following link:  https://www.lhh.com/uk/en/diversity-and-inclusion/