Office Admin Support

As a strategic business partner Group Legal supports the business with a customer-centred and solution-oriented mindset, appropriately and efficiently managing legal & compliance risks.

The position is located in the Legal & Compliance department of the Adecco Group’s Head Quarter in Zurich, and strongly contributes to Group Legal’s mission of an efficient and high customer satisfaction service delivery to the Group

1. Support for Group General Counsel

• Manage the Group General Counsel’s calendar, including scheduling meetings, appointments, and conference calls.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and process expense reports for the Group General Counsel.
• Assist with the organization and coordination of internal and external meetings and events.

2. General Administrative Support:

• Provide administrative support to the Legal Department, including document preparation, signature collection, filing, and data entry.
• Manage office supplies and ensure the office environment is well-maintained.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with the preparation of legal documents, presentations, and reports.
• Handle procurement processes and manage invoices.

3. Team Support:

• Provide administrative support to other team members as needed.
• Assist with the onboarding of new team members, including setting up workstations and providing necessary resources.

• High School Diploma, bachelor’s degree or equivalent
• Proven experience as an administrative assistant or in a similar role, preferably within a legal department or law firm
• Proficiency in English language, any additional language will be advantageous
• IT-savvy with excellent knowledge of Microsoft Office Suite
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Very high level of integrity and confidentiality as working with highly confidential data and projects
• Service oriented and hands-on mentality
• Strong written and verbal skills
• Ability to work independently and as part of a team
• Proactive and able to anticipate the needs of the General Counsel and the team
• Enjoy working in a multicultural team and contribute to a diverse and international working environment

It’s an exciting time to be part of our team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident, and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge, and expertise to grow together.

Make an impact where it matters most.

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organization with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way. As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain.

The Adecco Group is proud to be an Equal Opportunity Employer.

Posting date: 04-12-2024