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Accounting Principals - Office Coordinator - San Diego, CA

Job details

location-pin San Diego, California, United States
location-tag 32120

Overview

Accounting Principals is a leader in finance and accounting staffing, and with every assignment we seek to prove our value to candidates and clients. Our people-focused approach is what sets us apart.

We know that every opening is more than a job and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right solutions gives both clients and candidates the right fit to achieve success.

The Office Coordinator role is responsible for supporting branch administrative functions.  Responsibilities will include providing quality customer service over the phone and in-person to our associates, candidates and clients, record and file management, administering branch compliance procedures, administering associate payroll, ensuring timely and accurate reporting, manage office equipment and supply inventories, and special projects as required. 

Responsibilties

DETAILED DUTIES, RESPONSIBILITIES & REQUIREMENTS OF ROLE:

PRODUCTION RESPONSIBILITIES

  • Operations, Administration & Personal Proficiencies

    • Manages front desk and answers phone

    • Candidate registration and processing, including administering skills assessments when necessary *

    • Maintains candidate and client files.

    • Monitors the advance account log

    • Administers associate payroll and time card processes

    • Mail distribution and Fed-Ex administration*

    • Distributes resumes and manages Salary Guide requests *

    • Manages office equipment and office supply and marketing material inventories

    • Ensures timely and accurate branch reporting as directed by the Branch Manager

    • Ensures that the branch is in compliance with W-4 and I-9 processing.

    • Utilizes technology tools effectively (Searcher/Ajility, MAD, MOD)

    • Understands the company’s business processes, applies his/her skills to maintain a high level of productivity; is accurate and thorough in delivering quality work and pays attention to all relevant details.

    • Picks up on new technical and procedural knowledge quickly, applies new learning to become more effective at work, works to continuously improve him/herself.

    • Outstanding verbal, written communication skills, customer service skills, phone etiquette and works well in a fast-paced dynamic atmosphere.  Team-oriented mentality.

    • Demonstrates strong computer proficiencies.  Proficient with Windows - Word, Excel, PowerPoint and Outlook.

      * Where a Receptionist role is present in the branch, the Receptionist assumes these duties

Qualifications

COMPETENCIES:

SKILLS, EDUCATION &/OR EXPERIENCE:

  • Bachelor’s degree in related field or equivalent experience highly recommended.

  • Minimum one year of related administrative or office support experience.

  • Staffing industry experience is preferred but not essential

    SENIOR OFFICE COORDINATOR QUALIFICATIONS:

  • Senior Office Coordinator

    • Minimum of 3 years w/Company

    • Recommended by Branch and Area Management

    • 2 years of consistent very good to outstanding performance evaluations

COMPANY OVERVIEW:

Adecco Group North America, through an impressive portfolio of staffing industry leading brands including Accounting Principals, Adecco General Staffing, Adia, Ajilon, Entegee, Lee Hecht Harrison, Modis, Paladin, Parker+Lynch, Pontoon, Special Counsel and Soliant is the world’s leading provider of Human Resources solutions.

We are the workforce experts delivering staffing and career service solutions to organizations and individuals across all industries. Collectively we harness the power of some of the greatest talent in the world. That talent and expertise allows us to do business globally and act locally with deep knowledge in niche areas.

Every day, we have more than 100,000 associates on assignment, 30,000 colleagues working internally to support more than 10,000 clients in the United States and Canada. Ensuring our business units are prepared to deliver outstanding service to our associates and clients, the Adecco Group North America team provides a strong infrastructure through our corporate and shared services team.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

The Company will consider for employment qualified applicants with arrest and conviction records

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What it means to be part of the Adecco Group.

For over 50 years, we’ve helped connect thousands of people from all different backgrounds and cultures with employment opportunities across the world. We provide leading HR services and solutions, powering the world of work that not only gives our clients a more personalised experience, but also gives our colleagues a sense of purpose and value in the work they do with us. Being a part of our international group means being part of a community that drives each other to be their best. You’ll do work that challenges the lives of our clients. You’ll be a part of a spirited and professional network of people who believe in what we’re doing. And, you’ll believe in it too.

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